When a disaster renders the current business location unusable, which plan is put into action?
The answer to this question can make or break your company. If you are unprepared for an emergency and have not established a plan in advance, it will be chaos when disaster strikes. Here are 8 priorities that every business should consider when their operations are affected by a natural disaster:
step back and take a look at the big picture to understand what your company needs in order to survive. do you have enough insurance coverage? Do you have employees who are out of work because of the disaster or those that can’t make it into work due to commuting difficulties? What about payroll for those workers, shipping/inventory management, paying off debt obligations, etc.? These factors will influence how much money is needed during an emergency situation.
Do you have a plan for where to go? If the current office is inaccessible but another site might be, do you know how far that new location is and what it would cost in time/money to get there on a regular day or during an emergency? Do you want your employees working from home full-time if they can’t reach work any other way? Who will manage HR needs like payroll, benefits administration, compliance with employment laws while out of the workplace? Will all equipment need to move as well – computers, printers, phones etc.? What about intellectual property such as customer lists and documents containing company secrets not meant for public disclosure?
do you have enough food supplies (canned goods, non-perishable items) to get through a disaster or evacuation?
do you have a generator on site and fuel for that generator?
have you taken steps to secure your company’s data in the event of an emergency, such as with online backup services like Carbonite.com ? And lastly: are there any legal considerations that need addressing if the business needs to relocate during this time? For example, what about leases, office space rentals, contracts etc.? When do those go into effect after moving locations?”
The following is an excerpt from the blog post content which was written by one writer (a different person). The other writers may not know how much copy has been added so far. They are not required to write content that matches what is written below. If you have generators on site and fuel for them, this might be your best plan of action if the power goes out at work.
Do you have a backup generator? Do you know how long it will last before needing refueling?”
The following is an excerpt from the blog post content which was written by one writer (a different person). The other writers may not know how much copy has been added so far. They are not required to write content that matches what is written below.
Keep in mind these questions when deciding between locations: What about my lease or office space rental agreements? When do those go into effect after moving locations The first priority for business owners should be to secure the safety of team members and surrounding community. Experts recommend preparing a disaster plan in advance, including how communications will work during an emergency.
Work from home if possible or establish temporary headquarters at another location while planning repairs on the original site as quickly as possible. If this is not feasible, find alternate locations such as conference rooms available for short term use by contacting colleagues who may have access to offsite space nearby or through local universities which often offer meeting spaces.”
Businesses that are affected by disasters can still come back strong with proper preparation ahead of time. Get started today!
Here are eight priorities you should consider when your business is disrupted due to a natural disaster.
Businesses that are affected by disasters can still come back strong with proper preparation ahead of time. Get started today! Here are eight priorities you should consider when your business is disrupted due to a natural disaster:
Work from home.
Consider alternate locations such as conference rooms available for short term use by contacting colleagues who may have access to offsite space nearby or through local universities which often offer meeting spaces. Ensure your employees are safe and accounted for.
Contact vendors, suppliers, customers, etc., about the status of deliveries that were scheduled before the disaster struck and update them on any changes in service levels.
Conduct a physical inventory of supplies at hand (i.e., food). If refrigeration is unavailable, you’ll want to store perishable items like meat appropriately so they don’t spoil quickly (remember: no electricity means no power needed for freezers!).
Review insurance policies with your insurer or broker if the property damage is extensive.
Contact your lawyer to discuss any necessary legal documents, such as a power of attorney for an authorized company representative or notification of bankruptcy if the situation calls for it.
Prepare employees and customers with a plan that includes how they will communicate with one another during this time—phone trees are a great way to provide updates about what’s going on without spending too much cell phone battery life!
A good idea may also be to establish makeshift meeting space in the event you’re considering moving down the road (or across town). Consider: If available, use conference rooms at other offices; contact nearby hotels and restaurants who might offer free rental spaces; look into renting out empty retail stores near your current location.
If you’re unable to get into your office and need a place to meet with clients in the meantime, call on nearby hotels that might offer meeting spaces for free or at discounted rates.
Consider scheduling meetings outside of work hours if possible so employees can focus on recovery efforts during business hours. And remember: If they are open after work, many restaurants will allow groups to use their space as long as it’s not booked!
Have an emergency contact number ready including local law enforcements’ phone number (don’t forget about 911!), insurance company hotline numbers and any resources available through FEMA or state/local disaster relief programs like DisasterAssistance.gov.(link) And don’t count out email – while cell phone reception might be spotty, email can still go through as long as internet service hasn’t gone down.
Keep a fully stocked emergency kit on hand for all employees and their families that includes water, nonperishable food items, medicine (especially prescription), batteries, flashlights or portable power generators. Stay in touch with your team members about what’s happening at the office so they don’t worry! Let them know that you’re doing everything possible to get back up and running soon. And make sure everyone knows how to access company records from home if needed.”
Find a temporary office location to help minimize the disruption.
“Keep calm and carry on!” This is really just an old British saying, but it’s important in disaster situations too– even if you’re anxious or worried about your business, keep telling yourself that everything will work out fine.”
Tip: #relevantcontenthints Tip: see the tips below for more information on this topic. -Be prepared! Make sure to have food, water, a battery operated radio and extra batteries on hand. -Create a business continuity plan in advance so you know what steps need to be taken when disaster strikes.” Tips: #relevantcontenthints -Consider building your own small power plant with solar panels or wind turbines if natural disasters are common where you live,””Make copies of important documents such as company records and employee files before an emergency happens.””Include instructions about where employees should go during emergencies.””Get name tags made up so that employees can easily identify each other after they’ve lost their regular clothes in an earthquake or hurricane